Constitution of the Holdich Family History Society

NAME

The name of the Society shall be HOLDICH FAMILY HISTORY SOCIETY

AIMS

The Aims of the Society shall be:

  1. To promote and encourage the public and private study of the family history, genealogy, heraldry and local history with reference to the name Holdich and variations thereof in all locations
  2. To promote the preservation, security and accessibility of archive material
  3. To promote and to engage in educational activities including the issue of a regular Journal and the publication and sale of other appropriate material
  4. In furtherance of the above Aims, but not further or otherwise, the Society shall have the following powers:
  • to hold meetings, lectures, and discussions and organise research visits for Society members and interested members of the general public
  • to hold and maintain a library of printed and other works for the use of Society members
  • to preserve and transcribe or publish original source materials including documents and monumental inscriptions
  • to pursue collaborative actions with similar supportive bodies such as churches, libraries, record offices and educational institutions
  • to support the activities of the Federation of Family History Societies in it’s pursuit of these and similar aims

AFFILIATION

  1. This Society shall be a member of the Federation of Family History Societies and shall have the power to affiliate with other charitable organisations whose objectives are deemed compatible and mutually supportive

MEMBERSHIP

  1. Membership of the Society shall be open to all persons showing a genuine interest in the support of the Society’s Aims
  2. Levels of membership shall be determined by the Executive Committee of the Society and may include family membership as well as individual membership
  3. Subscriptions shall be payable at the time and at the rate determined by the Executive Committee of the Society subject to the approval of the members at a General meeting
  4. The Executive Committee of the Society shall suspend from membership any member whose activities, in their opinion, are determined to be prejudicial to the Society. Such members will have the right of appeal at the next General Meeting of the Society or an Extraordinary General meeting convened in accordance with the procedure outlined in Clause 2 below

ADMINISTRATION

  1. The Society shall be administered by an Executive Committee consisting of not less than four members
    1. The Honorary Officers of this Committee shall be the President, Chairman, Secretary and Treasurer
    2. Other members of the Executive Committee may be elected on an as needs basis. A quorum of the Executive Committee shall consist of at least three members
  2. The Officers and other Committee Members shall be elected annually by members and their terms of office shall commence as from the declaration of the election results at the Annual General Meeting. Nominations should be submitted in writing not less than 30 days before the beginning of the month in which the Annual General Meeting is held. If insufficient nominations have been received to fill the vacancies, the Chairman may, at their discretion, take nominations from the floor

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